JOB DESCRIPTION

PROGRAM MANAGER & OUTREACH COORDINATOR

Duties Include:

The Program Manager is the front line person in dealing with the public and must be conversant with the entire Spring & Summer & Fall program and inner workings of Castle Hill.

- Answering phones and relaying messages

- Registering students, which includes:

  •  Explaining registration policy

  • Collecting outstanding fees before start of class

  • Communicating all class changes to director

  • Mailing material lists and other pertinent information

  • Preparing and delivering accurate class lists to teachers and Studio Managers

  • Updating the website with all workshops and events

  • Creating a Weekly Newsletter through Constant Contact

  • Responsible for keeping accurate attendance records

  • Organizing and sending out contracts to faculty, keeping all records and follow up

  • Running the office store and keeping precise sales records and inventory

  • Maintaining office files and faculty portfolios / resumes

  • Keeping the office clean and well supplied

  • Organizing all Special Events, working with Board & Events Committee & Directors

  • Coordinating Outreach Programs – Artist in the Schools, Senior Program, Kid After-School Program other projects as they come up.

  • Assisting director with preparation of catalogue, assisting with workshop needs, studio space and equipment.

  • Working with the Program Coordinator on Marketing, getting press releases out, getting ads out, flyers & Social Media

  • Helping president with board correspondence

  • General office assistant to director, ie. mailing out contracts

  • Recruiting volunteers & Interns

Qualifications:

Bachelors degree preferred, strong organizational and communication skills, experience in the arts and knowledge of materials and process, computer literate, team player, outgoing, good with people. People of color are encouraged to apply.

40 hours a week, full time, year round, please send cover letter and resume to cherie@castlehill.org by January 30th, 2023.

Salary range:

$50,000- $55,000 based on experience

 Castle Hill is an equal opportunity employer. Castle Hill is committed to providing a work environment free from all forms of discrimination including gender, age, sexual orientation, race, nationality, ethnicity, religion, disability, veteran status, ancestry, and marital status.